Office/Accounting Admin (Senior Account Technician) in the Land Conservation Dept.

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Office/Accounting Admin (Senior Account Technician) in the Land Conservation Dept.

Salary

$49,358.40 - $55,556.80 Annually

Location

Appleton, WI

Job Type

Full-time

Job Number

2402942

Department

Land Conservation

Opening Date

05/22/2024

Typical Work Hours/Shift:

40 hours/week. Open Public Office Hours 8:00a.m. to 3:00 p.m. Flexibility with balance.

• Description

• Benefits

• Questions

CORE VALUES

Invested in Serving Devoted to positively impacting our communities

Better Together Inspire unity by promoting collaboration, trust and respect

Create Progress Encourage growth through innovation to advance and succeed

Support Through Compassion Prioritize one another through communication, inclusion and transparency to bolster our community

Position Purpose

Outagamie County Land Conservation is now hiring!

Seeking candidate with strong accounting skills. Flexible, friendly work environment. Position includes routine accounting duties on a weekly/monthly/quarterly basis along regular variety to keep the position challenging.

Will be working as part of the County's Conservation Team helping to protect and improve the area's water quality and natural resources which is very rewarding.

Reporting to the Programs Supervisor/GIS Analyst, the Senior Account Technician performs general administrative duties and assumes a lead role in the administration of one or more programs within the department.

HOURS: 40 hours/week. Open Public Office Hours 8:00a.m. to 3:00 p.m. Flexibility with balance.

**This p osition is pending approval by County Board on May 28th.

Key Responsibilities

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

• Assists the County Conservationist with preparation and tracking of the departmental budget, performs reconciliation of monthly budget reports, tracks revenue to expenditures, labor, supplies, etc.

• Prepares, maintains, and updates program and department records, reports, confidential records and files.

• Documents and compiles program statistical information.

• Corresponds with various county, state, and federal offices, the general public, and professionals to obtain and provide necessary information.

• Coordinates departmental payroll processes, including approval of timesheets and time off requests in absence of the Director.

• Assists in the preparation of bid documents and specifications required for competitive pricing of purchased equipment, materials, and labor in compliance with department and county procedures, assists with ordering supplies for maintenance, projects, equipment, and departmental fleet of vehicles, maintains records for inventory and maintenance activities.

• Works with Departmental staff in the preparation of cost-share contracts and tracking of contracts as related to various grant-funded conservation projects.

• Processes incoming and outgoing mail.

• Serves as receptionist, answers the telephone, takes messages, greets the public, directs and assists customers, provides program information and makes referrals to various agencies/services when appropriate.

• Maintains regular and predictable attendance, works overtime/extra hours as required.

• Performs other duties as assigned.

  Determined by the department, the following Duties and Responsibilities are also essential for the Senior Account Technician:

  Land Conservation Department

• Serves as Outreach/Social Media coordinator for the Department; plans, designs and prints pamphlets, brochures, news releases and other promotional material for the Department promotes Departmental programs via advertising and other forms of public relation including social media, website, and YouTube.

• Coordinates departmental youth education programming and events.

• Coordinates annual County Tree and Wildflower Sale Program.

• Assists in preparation and monitoring of Departmental grant budgets – prepares requisitions, vouchers, grant invoicing, and reporting.

• Coordinates the departmental equipment rental program.

• Assists departmental staff with CityView permitting system.

• Regularly attend seminars, conferences and meetings pertaining to the various programming and related grants in order to stay up-to-date with local, state and federal mandates.

Education/Certifications/Experience Requirements

Associates Degree in Office Administration, Accounting or related field with relevant business classes, computer background, strong typing skills, and at least two years of general office experience. OR, any combination of education and experience that provides equivalent knowledge, skills, and abilities.

Required or Preferred Skills

• Knowledge of and ability to use modern office practices, procedures, and equipment such as calculator, typewriter, computer, photocopies, FAX machine, telephone, etc.

• Proficient in the use of MS Office Suite, website and social media platforms.

• Familiarity with LaserFiche, JD Edwards, Tyler Munis and CityView or similar documents imaging, financial, human resource and permitting/workflow software is a plus.

• Knowledge of and demonstrated skill in performing general administrative duties.

• Knowledge of pertinent laws, statutes, codes, regulations, and terminology.

• Ability to work semi-independently, make sound decisions, and use good judgment.

• Ability to understand and utilize a variety of advisory information or data in support of the position such as financial statements, vouchers, budget reports, general ledgers, journal entries, annual reports, grant applications and reports, resolutions, state statutes, meeting agendas and minutes, department and other agency forms, contracts, bank statements, time sheets, press releases, newsletters, maps, procedure guidelines, and non-routine correspondence.

• Ability to maintain accurate and complete records, and prepare clear and comprehensive reports.

• Demonstrated proficiency with typing and other office functions.

• Ability to maintain composure and effectively use tact and diplomacy with co-workers, agencies, general public, etc.

• Ability to budget time and schedule work to efficiently complete tasks.

• Ability to understand and follow written and oral instructions.

• Ability to add, subtract, multiply, divide, and figure mathematical calculations.

• Ability to lift, carry, push, pull, or otherwise move objects up to 25 pounds, understanding and utilizing proper body mechanics.

Outagamie County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.

Outagamie County offers Benefit options and paid time off for team members that work 20+ or more hours per week. Learn more today by visiting: https://www.outagamie.org/government/departments-f-m/human-resources/employee-benefits-booklet

OUTAGAMIE COUNTY IS AN EQUAL-OPPORTUNITY EMPLOYER. IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE COUNTY WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE EMPLOYEES AND INCUMBENTS TO DISCUSS POTENTIAL ACCOMMODATIONS WITH THE EMPLOYER.