Research Administration Accountant I

Description

The Research Administration Accountant I administers and monitors post-award accounting activities through the application of basic fiscal principles. Sets up accounts, maintains and reconciles funds, prepares billings and letters of credit. Ensures compliance with sponsor terms and conditions, University policies, and federal regulations and requirements. Monitors expenditures and makes recommendations regarding compliance with federal, state, local, and private rules and regulations, policies and procedures. Assists pre-award staff with budget preparation using Excel spreadsheets.

Duties:

• Prepares journal entries for ACH payments and check deposits. Maintains aging reports, sends out reminders for outstanding payments and takes action to ensure payments.

• Analyzes complex award document terms and conditions, budge, and sponsor specific guidelines for financial reporting requirements; including but not limited to billing and reporting requirements, and spending restrictions.

• Prepares reviews and transmits reports on sponsored projects including monthly, quarterly, annual, interim and/or final (close-out) financial reports as required by funding agency. UHCL, UHS Board of Regents, and the State of Texas. Schedules and tracks deadlines and receipt of reports for award, sub-agreement, and subcontract activities from PI and/or subrecipient.

• Processes expenditure documents and subcontractor invoices, monitors for compliance with all applicable terms and governing regulations. Processes electronic funding drawdowns. Analyzes budget variance and assesses need for sponsor approval for deviations from award terms.

• Creates and uses Excel spreadsheets for project-specific financial reports. Delivers ad-hoc financial analysis and reports for principal investigators and senior management.

• Reconciles liability and revenue account entries to identify and monitor payment, non-payment, shortages and write-offs; analyzes and reconciles expenditures posted to sponsored project cost centers to identify errors or discrepancies; monitors and reconciles facilities and administrative (F&A) charges and fringe benefits posted to sponsored project cost centers.

• Prepares effort reports for all personnel supported by grants; distributes reports to PIs and monitors timely and complete return of all signed reports.

• Oversees faculty summer salary processes, including communication with PIs about summer staffing, calculation of summer compensation, communication with college business officials about compensation, and solves any problems that arise in these processes.

• Responsible for the setup and review of accounts within the finance system to ensure financial terms are recorded with appropriate key attributes; prepares journals entries to inactivate sponsored project cost center at award close-out and cost transfers; prepares vouchers for refunds. Performs related duties as assigned.

Qualifications

Required:

99. Bachelor's degree in Accounting, Finance or a related field.

100. Working knowledge of 2 CFR 200: Uniform Administrative Requirements for Federal Awards (“Uniform Guidance”).

101. Knowledge of state and federal agencies' financial management systems.

102. Microsoft Excel, including creation of complex formulas in linked spreadsheets.

103. Microsoft Word, including use of tables and forms.

104. Initiate and process transactions in PeopleSoft Finance modules.

105. Ability to produce accurate work with an attention to detail.

106. Ability to exercise initiative and work independently.

107. Ability to critically and effectively read, interpret, and communicate about complex financial and research administration matters.

108. Excellent organizational skills with ability to prioritize tasks and meet deadlines.

Desired:

Master's degree in Accounting, Finance or a related field.

Financial reporting and account reconciliation experience using PeopleSoft in a higher education setting.

Required Attachments by Candidate Resume, Cover Letter/Letter of Application

Notes to Applicant:

Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume and cover letter. Applications without the required documents will be considered incomplete and disqualified.

Schedule: Full-time

Organization: C0010 Research & Sponsored Programs