Requisition: 202400023ES

Occupational Category (Staff Positions Only): Executive/Administrative

Hiring Salary: Yearly-Administrative

Department: Auxiliary Services

General Requirements:

Bachelor’s degree in business administration, communication, or related field. Five years of experience in budget and bookkeeping or in a related field. Experience in an institution of higher education is preferred. Auxiliary program experience and customer service is highly desirable. A combination of education, experience and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position/Usual Duties:

Responsible for providing leadership and performance accountability to the Auxiliary Services department within the Division of Finance and Operations. Provides organizational direction within the day-to-day operations of the Auxiliary Services department. Performs complex and advanced managerial work providing direction and guidance in strategic operations and planning for the department and its programs.

Primary Responsibilities (Staff Positions Only):

Directs daily operations and strategically plans for Auxiliary Services including, but not limited to, the University Bookstore and Bearkat Bundle program, University Hotel, Dining Services, Vending Services, Mail Services, and Bearkat Course. Supervises and coordinates business functions of the department including procurement, accounts payable, accounts receivable, budgeting, staffing, scheduling, and other managerial responsibilities. Manages activities within the Auxiliary Services office by providing supervision, guidance, and direction to staff. Coordinates work schedules to ensure that the operations are open at convenient and appropriate times for students and staff. Approves employee time sheets and prepares departmental payroll information. Monitors and evaluates programmatic and operational effectiveness and effects changes required for improvement. Recommends and participates in policy and procedure development as needed for department. Develops, recommends, and implements changes that improve operations and services. Manages and monitors Auxiliary budgets, reviews monthly revenue, and expense statements and makes annual projections to assist in setting goals and performance objectives. Contributes in the development of the annual budget and monitors the budget throughout the year. Maintains activity and accounting reports for informational and internal control purposes. Prepares and manages projects associated with Auxiliary Services such as writing and evaluating Requests for Proposals (RFP’s), contract review and vendor compliance to terms. Collaborates with auxiliary partners to facilitate seamless operations for staff and students. Assists and collaborates with partners to develop and implement program enhancements to continually provide customer centric services. Works closely with Executive Director for Hospitality and Auxiliary Services to support the department strategic goals and objections. Serves on committees as requested. Coordinates cross departmental collaborations to plan and implement improvements which will benefit the campus community. Collaborates with team to establish and implement short and long-range organizational goals, objectives, strategic plans, policies, and operating procedures. Performs other related duties as assigned.