1) ACCOUNTS PAYABLE

• Review invoices for extensions, approval for payment by authorized department head, compare against PO, and code invoices.
• Post invoices into the A/P system.
• Alert VP of invoices with large or inconsistent or unusual amounts .
• Reconcile between vendor statements and outstanding vendor balances.
• File vendor invoices and maintain vendor files (both hard copy and digitized).
• Produce 1099and#39;s and 1096and#39;s at year-end.

2) ACCOUNTS RECEIVABLE

• Post daily receipts and resolve any discrepancies between cash receipt and invoiced amount.
• Record and work to collect bounced checks
• Prepare monthly customer statements.
• Follow-up on delinquent accounts by making collection calls.

3) MONEY-HANDLING and BANKING

• Prepare daily bank deposits and post daily deposits (cash and cards) to customer accounts.
• Ensure deposits in the bank are reconciled with the books.

4) OTHER RESPONSIBILITIES

• Daily run to post office to pick up mail.
• Sort mail and process checks, and route vendor invoices and other correspondence to the appropriate departments.
• Answer and route phone calls, take and route messages as needed.
• Perform other tasks as assigned.