Accounts Payable Clerk / Central Office Receptionist

Position Purpose Under the direction of the business manager, the individual will be

responsible for providing a variety of business support functions to include accounts payable and other administrative assistant functions for the smooth operation of the central office and the school district.

Minimum Qualifications

• High school diploma or equivalent
• Two years of post-secondary education with course work in business, math, accounting, bookkeeping or other related area, preferred.
• At least three years of office experience, accounts payable processing experience, preferred.
• Experience working in a school setting and with student management systems and financial accounting software, preferred.
• Subject to state and federal background reference check.

Education Qualifications

• Two years of post-secondary education with course work in business, math, accounting, bookkeeping or other related area, preferred.

Essential Duties and Responsibilities

• Manages the Central Office of the school district to include managing all individual traffic in and out of the building during school hours.
• Manages daily communication, including phone calls, email, faxes, incoming mail and outgoing mail.
• Maintains up-to-date files for all accounts payable.
• Processes and arranges for payment of all district credit cards.
• Assists and responds to inquiries from students, parents, teaching staff, and others in a professional manner. Evaluates situations for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.
• Performs all accounts payable processes including processing all purchase orders, reconciling insurance invoices, Medicaid reconciling, preparing and paying all district bills and accounts including invoices, preparing athletic officials' checks, packing slips and purchase orders, and maintaining vendor files.
• Prepares billings and keeps accurate records for Preschool Tuition and Daycare.
• Maintains staff records; assists with student records as necessary and serves as the primary contact for student records during non-school periods.
• Files business office paperwork.
• Completes W-9 and 1099 paperwork.
• Primary contact for registration process; collaborates with building secretaries on registration.
• Collaborates with the Superintendent on all aspects of Open Enrollment; maintains accurate records regarding Open Enrollment and coordinates with other districts to ensure all documentation is correct in both districts.
• Processes deposits and delivers to the bank in a timely manner.
• Processes mail.
• Performs other related tasks as assigned by the Business Manager and other administrators as designated by the Business Manager.
• Demonstrates initiative.
• Other duties as assigned.

Knowledge, Skills, and Abilities

Ability to effectively and frequently communicate both orally and in writing to supervisor.

Ability to establish and maintain cooperative working relationships with students, staff, families, and visitors

Ability to carry out instructions furnished in written or oral form.

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