Program & G/L Accountant

Rochester, NY (http://maps.google.com/maps?q=265+N.+Clinton+Ave.+Rochester+NY+USA+14605)

Description

FUNCTION:The Program/ GL Accountant is responsible for developing, monitoring, and maintaining all accounting and financial reporting requirements of assigned programs. Handle various day-to-day accounting functions. Perform account research, and run Trial Balance reports, manage budget-to-actual program reports. Complete vouchers, and other time sensitive program submission reports.

RESPONSIBILITIES:

• For new programs, (special focus on Business Development programs) – read request for proposal, obtain an understanding of the funding/budget parameters, and develop a budget and budget narrative based on those parameters.

• For existing programs – analyze new budget against past performance and understand variances.

• Work with program directors and Program Planning, Research and Evaluation (PPR&E) to determine staff and program-specific costs as necessary for both new and existing program budgets.

• Actively manage and maintain contract management tracking spreadsheet to track and understand accounting and financial reporting requirements, including cash and in-kind match requirements.

• Ensure all costs associated with grant are properly recorded and all costs charged against the grant are accurate.

• Analyze costs against budget to ensure in line and variances are understood and properly communicated.

• Prepare program accounting spreadsheet for assigned programs on a monthly basis.

• Review accounting spreadsheets with VP of Accounts Receivables on a monthly basis. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.

• Host monthly budget review meetings with program directors and PPR&E on a monthly basis to review accounting spreadsheets. Identify, discuss, and adjust any issues, including, but not limited to program allocations, budget-to-actual variances, and programmatic changes.

• Prepare vouchers/billings for assigned contracts/grants within timeline of agreement.

• Prepare budgets and related documents for new contract proposals as assigned.

• Prepare contract related reports for assigned programs on a timely basis.

• Prepare Medicaid billings for assigned Medicaid funded programs, and process Medicaid re-bills as needed.

• Assist VP of Accounts Receivable with a monthly analysis of open Accounts Receivable balances. Follow up with funders regarding outstanding billings.

• Process and perform general accounting duties as assigned by the Sr. V.P of Finance

• Perform all other duties as assigned by the Sr. V.P. of Finance.

• Attend / support ULR events and fund-raising functions.

Requirements

QUALIFICATIONS:

· Associate degree in accounting with at least 2 years of experience in general accounting and/or grant/contract management.

OR

· Bachelor’s degree in accounting with at least 1 year of experience in general accounting and/or grant/contract management.

· Ability to read contracts, summarize the accounting and financial reporting requirements, and translate that information into appropriate accounting entries and transactions.

· Experience managing federal, state, and local program accounts is a plus.

· Ability to function effectively as part of a team.

· Strong analytical skills and attention to detail

· Ability to interface with external vendors.

· Ability to work in a fast-paced environment with demonstrated ability to juggle multiple, competing tasks and demands.

· Excellent written and verbal communication skills.

· Must be customer service oriented.

· Excellent interpersonal skills and ability to work well as a team.

· Proficiency with Microsoft Word and Excel. Experience with Business Central is a plus.

Salary Description

$25 per hour - $27.50 per hour