Owners Representative – Facility Engineering Project Manager

The ideal candidate will be seasoned in large and small capital improvement projects from inception through closeout, including ad-hoc facilities requests. This individual will have thorough design and construction project management skills along with a demonstrated understanding of related business needs within the pharmaceutical environment. Reporting directly to our client and the director of capital project management, this role will ideally be based in the North Carolina (Near Raleigh) and can be flexible to work from home occasionally (1-2 Days) during the course of the normal work week.

Responsibilities

• Pre-Construction and Scope Development:

• Must be able to develop project scope requirements from stakeholder interaction to assure that the main problem is being solved and the project deliverables will be able to solve the issues presented to your team through the project stakeholders.

• • Must be able to take the project scope and requirements developed from a scheme design through the conceptual phase to the Final IFC documents.

• Must be able to estimate or assist on the estimating of the costs of projects as well as provide cost forecasting across the project Lifecycle.

• Must be able to accurately develop a Level 2-3 schedule incorporating the project Requirements and Milestones which can detail the Major activities of the entire project.

• Utilize Clients contractor acceptance criteria for procurement of vendors and subcontractors.

• Develop Risk Assessment Plans.

• Develop Construction Safety Plans.

• Project Execution Phase:

• Maintain project schedules, including critical path activity ownership, through project completion and space occupancy using Microsoft Project.

• Oversee all aspects of the construction phases using knowledge of installation and acceptable construction practices to review contractor installations during construction for compliance / quality /and acceptance of installation techniques.

• Work with Local (Site Based) Commissioning/Validation Agents to develop commissioning and Validation Plans for execution and acceptance of final documentation.

• Oversee the development of Red-Lined Drawing as the project construction phase progresses.

• Develop and maintain the projects on-going Punchlist throughout the course of construction.

• Lead Weekly Project specific meetings and Maintain meeting minutes from those meeting.

• Oversee or utilize client work permit process.

• Oversee all safety related to the project with assistance from local (On-Site) EH&S professionals.

• Project Funding, Billing, and Budget Control:

• Prepare, develop, and maintain project budgets as required for each project and project phase to ensure overall project objectives are met.

• Prepare various RFPs needed for consultant and contractor contracts including writing scopes of work, evaluating proposals, negotiating fees, establishing clarifications, levelling and award of services.

• Perform administrative tasks related to the contracts, such as processing invoices, implementing corrective action, or any other contract management activities that may be necessary for the fulfillment of services.

• Ability to cost forecast each individual project and report to Capital Manager.

• Ability to calculate earned valves and planned values.

• Project Close Out and Turn-Over:

• Develop proper turn-over packages for the project and organize these packages into client requested submission for turn-over.

• Oversee the financial closeout of all project packages and work with Capital manager for final financial closeout of project.

• Develop and issue Maintenance Plans and SAP device input and tagging for all equipment and components that are needed.

• Develop and issue for turn over spare parts Bill of Materials.

• Review and Turn-Over all Red-Lined Drawings that will adhere with final client requirements.

• Develop Asset Values and Tags.

• Project General Requirements:

• Communicate with multiple internal departments to ensure effective coordination of site activities including IT, Finance and Accounting, Legal, Physical Security, Audio Visual, Sustainability and Employee Health and Safety

• Create and provide regular project reports for the various phases for assigned projects.

• Assist in developing standard processes and guidelines for project management, design, construction and sustainability compliance.

• Ensure results in initiation, creation of project and design briefs, planning, follow through, and closing of all projects against agreed targets.

• Ability to work with other departments to define, prioritize, and develop projects, create and maintain standards and integrate with enterprise programs.

• Ability to read and interpret architectural and engineering drawings. Prepare and track project budgets & schedules in various software. Organize with the ability to identify and manage multiple priorities at once

• Perform duties as assigned that may affect the real estate strategy and not be related to a specific project. This may include organization-wide consulting studies, facility condition assessments, organization of documents and materials, development of workplace standards and design guidelines, or other.

• Maintain high qualitative and quantitative standards for work performance along with maintaining accurate and consistent electronic files.

• Maintain effective professional relationship with vendors, consultants, staff, and management.

• Engage and communicate with internal project team members to ensure coordination and aligned communications for each project to ensure project goals are met.

• Collaborate on and participate in duties and responsibilities relating to the broader goals and objectives of the Global Real Estate and Facilities team and develop and maintain deep relationships with regional facilities operations staff to insure successful project outcomes.

• Qualifications:

• Construction Management experience with engineering background or Degree in science and engineering and / or MBA

• 7+ years in the design and construction industry

• Experience working as Owner's representative preferred.

• Procore Management Software Experience, a plus

• PMP, LEED, a plus.

• AUTOCAD a plus

• Excellent computer skills, including the ability to learn new software as necessary, preferred.

• Proficient in Microsoft Project at a minimum.

• Proficient in Microsoft Office suite of products including excel, word, and PowerPoint a minimum.

• Excellent planning, organizational and time management skills

• Detailed oriented with strong planning, organization, and analytical skills

• Ability to develop relationships to enable the internal and external partnerships that are critical to successful delivery of planning and design projects.

• Experience working within a very lean internal organization that relies heavily on external providers to deliver high quality and timely work product.

• Travel required minimally.

• Participate in and lead meetings in various time zones occasionally necessitating early morning or late-night calls.

• This job requires frequent walking, climbing ladders and stairs, prolonged sitting at a computer, standing, use of hands and ability to lift up to 30 lbs. Clear vision including close, distant, peripheral and depth perception, as well as generally good hearing acuity are required to perform tasks effectively.